Workplace Coordinator

Overview

• Part-time Workplace Coordinator role offering 24-32 hours weekly, with potential for increased hours based on business needs and candidate preferences.
• Provide operational and logistical support to ensure smooth office operations and exceptional service delivery.
• Serve as the first point of contact for internal and external parties, ensuring professional and welcoming interactions.
• Coordinate travel arrangements and detailed itineraries for leadership using designated travel platforms.
• Plan and execute office events, social gatherings, and volunteering initiatives to foster team engagement.
• Manage office supplies, vendor relationships, and property-related tasks to maintain a functional workspace.
• Ensure compliance with safety procedures and maintain office security through controlled access protocols.
• Support internal messaging, meeting coordination, and documentation management for efficient operations.

Key Responsibilities & Duties

• Provide operational and logistical support, ensuring seamless office functionality and exceptional service to clients and visitors.
• Organize travel arrangements and prepare detailed itineraries for leadership using designated travel platforms.
• Plan and manage office events, including social gatherings, volunteering initiatives, and all-hands meetings.
• Inventory, track, and order office supplies, ensuring a clean and organized workspace and kitchen area.
• Handle invoicing and expense management using designated systems, including VP-level expense reports.
• Oversee vendor relationships and property management tasks, including rent, utilities, and office security protocols.
• Coordinate internal meetings, conference room bookings, and support daily office operations.
• Maintain accurate documentation and filing systems, ensuring confidentiality and organization.

Job Requirements

• High School Diploma or GED required; additional certifications in office management are a plus.
• Minimum 4 years of experience in a Workplace Coordinator or similar role; 5 years preferred.
• Proficiency in Microsoft Office applications; familiarity with Google Suite and online platforms like Workday and Salesforce is advantageous.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities under deadlines.
• Excellent written and verbal communication skills, with a focus on professionalism and confidentiality.
• Flexibility to work occasional early mornings, evenings, or weekends as required.
• Demonstrated problem-solving skills and a proactive, can-do attitude.