Executive Assistant / Marketing Coordinator

Overview

• Provide executive-level support and marketing coordination for senior leadership in a dynamic and fast-paced environment.
• Manage complex scheduling, calendar coordination, and communication flow for the Chief Marketing Officer and senior marketing team.
• Coordinate domestic and international travel arrangements, ensuring seamless logistics and expense tracking.
• Assist in marketing project management, including events, media initiatives, and partnership collaborations.
• Prepare executive-level presentations and reports to support strategic marketing objectives.
• Organize and lead meetings, fostering collaboration with internal teams and external stakeholders.
• Contribute to special projects and administrative tasks aligned with organizational goals.
• Uphold professional standards, demonstrating discretion and integrity in all interactions.

Key Responsibilities & Duties

• Coordinate and manage calendars, scheduling, and communication flow for senior executives.
• Arrange and oversee travel logistics, including accommodations and expense management.
• Provide high-level administrative support, maintaining confidentiality and professionalism.
• Support marketing initiatives such as event planning, media coordination, and partnership management.
• Develop and maintain presentations and documentation for executive-level marketing strategies.
• Facilitate meetings and collaborations with internal and external stakeholders.
• Participate in special projects and administrative initiatives to advance organizational objectives.
• Ensure professionalism and discretion in handling sensitive business materials and communications.

Job Requirements

• Bachelor’s degree in Marketing or a related field preferred.
• Minimum of 5 years’ experience in executive support or administrative roles.
• At least 2 years’ experience in marketing or account management within a marketing agency.
• Proficiency in Microsoft Office, with strong presentation creation skills.
• Demonstrated ability to maintain confidentiality and professionalism in all interactions.
• Strong organizational and time management skills, capable of multitasking effectively.
• Excellent communication skills, with a customer service-oriented approach.
• Willingness to travel up to 25% domestically and internationally.
• Self-motivated and detail-oriented, with the ability to work independently and collaboratively.