Workplace Coordinator

Overview

• Manage day-to-day workplace operations and serve as the first point of contact for the office.
• Provide backup administrative support to senior executives, ensuring seamless operations during absences.
• Coordinate office services including cleaning, maintenance, repairs, supplies, and equipment.
• Act as a liaison with building management, facilities vendors, and the internal technology team.
• Support onboarding and offboarding logistics, including workspace setup and system access.
• Maintain office organization, supply inventory, and vendor relationships.
• Handle sensitive information with discretion and professionalism.
• Assist with ad hoc projects, events, and special initiatives as required.

Key Responsibilities & Duties

• Welcome guests, manage calls, and maintain a polished office environment.
• Handle incoming and outgoing mail, deliveries, and courier services.
• Maintain conference room schedules and ensure meeting spaces are prepared.
• Coordinate office services, including cleaning, maintenance, and repairs.
• Support onboarding and offboarding logistics and workspace setup.
• Provide backup administrative support to senior executives, including calendar management and travel arrangements.
• Assist with document preparation, correspondence, and confidential materials.
• Maintain office organization and assist with ad hoc projects and events.

Job Requirements

• Bachelor of Arts (BA) degree required.
• Minimum of 5 years of experience in office coordination or administrative support.
• Strong interpersonal skills with a calm, polished, and service-oriented demeanor.
• Excellent organizational skills and ability to manage competing priorities.
• High level of discretion and comfort working with confidential information.
• Proficiency with Microsoft Office and office technology systems.
• Self-starter with a proactive mindset and attention to detail.
• Professional, poised, and dependable with a team-oriented attitude.