Billing Coordinator

Overview

• Manage and streamline billing operations, ensuring accuracy and compliance with organizational policies and industry standards.
• Collaborate with attorneys, clients, and management to address billing inquiries and enhance operational efficiency.
• Prepare detailed financial reports, budgets, and forecasts to support strategic decision-making processes.
• Submit electronic invoices, resolve rejections, and ensure timely payment processing.
• Review and validate matter setups for accurate coding and adherence to billing guidelines.
• Coordinate with collections teams to address outstanding invoices and improve cash flow.
• Contribute to a collaborative and dynamic team environment in a hybrid work setting.
• Support organizational goals through efficient billing operations and proactive problem-solving.

Key Responsibilities & Duties

• Ensure compliance with client billing guidelines, including rates, task codes, and electronic billing standards.
• Generate proformas, edit narratives, and create LEDES files for accurate billing documentation.
• Submit electronic bills, resolve rejections, and follow through until invoices are paid.
• Provide financial reports, budgets, and forecasts to clients and management as required.
• Coordinate with attorneys, clients, and collections teams to address past due invoices.
• Act as the primary contact for billing-related inquiries for assigned attorneys and clients.
• Assist with ad hoc requests from management, supervisors, and directors of billing.
• Utilize billing software such as Elite, Aderant, or 3E to streamline operations.

Job Requirements

• Associate degree in Business, Accounting, Finance, or related field required; Bachelor’s degree preferred.
• Minimum of 1 year of billing experience; 2 years preferred, ideally within the legal industry.
• Proficiency in billing software such as Elite, Aderant, or 3E is essential.
• Strong analytical skills and critical thinking abilities to manage billing operations effectively.
• Excellent communication skills, both written and oral, for client and team interactions.
• Proficiency in Excel and other reporting tools to generate accurate financial reports.
• Ability to work independently, multitask, and adapt to a fast-paced environment.
• Flexibility to work overtime as needed to meet organizational goals.