Accounts Payable Supervisor

Overview

• Supervise accounts payable operations, ensuring accuracy and compliance with organizational policies.
• Act as the primary support to the Accounts Payable Manager and oversee departmental functions in their absence.
• Manage vendor relationships, addressing account discrepancies and ensuring timely payments.
• Coordinate high-volume transactions across multiple legal entities, ensuring efficient processing.
• Perform settlement runs and oversee payment processing to vendors.
• Reconcile vendor statements to maintain accurate financial records.
• Ensure compliance with internal controls and regulatory requirements.
• Collaborate with team members to streamline processes and improve efficiency.
• Work on-site in a fast-paced environment, occasionally requiring extended hours.

Key Responsibilities & Duties

• Oversee accounts payable operations, ensuring accurate and timely processing of invoices and payments.
• Supervise staff, providing guidance and support to maintain departmental efficiency.
• Resolve vendor account issues and discrepancies, maintaining positive relationships.
• Manage work queues and prioritize tasks to meet organizational deadlines.
• Conduct settlement runs and oversee payment processing activities.
• Reconcile vendor statements and ensure accurate financial reporting.
• Collaborate with the Accounts Payable Manager to implement process improvements.
• Ensure compliance with organizational policies and regulatory standards.
• Maintain proficiency in Workday and other relevant systems.

Job Requirements

• Bachelor of Science in Business Administration or related field required.
• Minimum of 5 years of accounts payable experience; 7 years preferred.
• Proficiency in Workday is mandatory for this role.
• Experience managing high-volume transactions across multiple legal entities.
• Strong supervisory experience with a focus on team management and development.
• Ability to work on-site in a fast-paced environment, with flexibility for extended hours.
• Excellent organizational and problem-solving skills to address vendor account issues.
• Knowledge of regulatory requirements and internal controls in accounts payable.
• Strong communication skills to liaise effectively with vendors and internal teams.