Billing Coordinator

Overview

• Coordinate and manage the preparation, review, and submission of firm invoices, ensuring accuracy and compliance with billing arrangements.
• Maintain billing files and update billing instructions to align with firm policies and client requirements.
• Assist billing partners with the administration of unbilled inventory, ensuring timely processing and resolution.
• Handle complex billing scenarios, including discounts, split-party billing, and electronic bill preparation.
• Provide support for special projects and collaborate with team members to meet organizational goals.
• Ensure effective communication with attorneys, secretaries, and clients regarding billing matters and inquiries.
• Research and resolve billing issues promptly, identifying and correcting inaccuracies as needed.
• Utilize legal billing software and tools to streamline processes and enhance efficiency.
• Support the team by providing backup assistance and contributing to a collaborative work environment.

Key Responsibilities & Duties

• Compile and process attorney bills monthly, ensuring accuracy and adherence to firm policies.
• Review and edit pre-bills based on attorney and secretary requests, tracking Proformas for timely billing.
• Monitor aged unbilled inventory and ensure prompt billing submissions.
• Apply retainer funds according to attorney instructions and firm guidelines.
• Process write-offs and handle electronic bill submissions, resolving issues effectively.
• Verify supporting documentation for billing and respond to inquiries regarding billing issues.
• Identify and correct billing inaccuracies, maintaining effective communication with stakeholders.
• Assist with special projects and provide backup support to team members as needed.
• Utilize legal billing software, including 3E and eHUB, to enhance billing processes.

Job Requirements

• Bachelor’s degree or higher in accounting, finance, or related field preferred.
• Minimum of 5 years of billing experience in a law firm environment required.
• Proficiency in legal billing software such as 3E and eHUB preferred.
• Strong skills in Microsoft Excel and Word, with experience in Smartsheet.
• Excellent verbal and written communication skills, with attention to detail and organization.
• Ability to prioritize tasks, manage multiple deadlines, and adapt to various work situations.
• Analytical and problem-solving skills with flexibility to work additional hours as needed.
• Team-oriented mindset with the ability to work independently and collaboratively.
• Commitment to maintaining accuracy and efficiency in billing processes.