Legal Administrative Assistant

Overview

• Support a team of attorneys in a hybrid work environment, ensuring efficient administrative operations and document management.
• Utilize advanced word processing skills to draft, edit, and format legal documents professionally and accurately.
• Maintain organized filing systems, both electronic and physical, for seamless access to legal records.
• Coordinate travel arrangements, meetings, and schedules to optimize attorney productivity.
• Handle client communications with professionalism, ensuring confidentiality and excellent service.
• Adapt quickly to new technologies and tools to enhance administrative efficiency.
• Work collaboratively in a collegial environment, supporting team goals and objectives.

Key Responsibilities & Duties

• Provide comprehensive administrative support to attorneys, including managing calendars and scheduling appointments.
• Draft, edit, and format legal documents, ensuring accuracy and compliance with standards.
• Convert PDFs to Word documents and format pleadings, including TOCs and TOAs.
• Prepare correspondence, reports, and presentations using Microsoft Office Suite.
• Manage high-volume email communications and maintain organized filing systems.
• Coordinate travel arrangements, meetings, and conference calls efficiently.
• Handle client contact with professionalism and maintain confidentiality of sensitive information.
• Assist with additional administrative tasks as needed to support the legal team.

Job Requirements

• Bachelor of Arts (BA) degree and minimum of 2 years of legal administrative experience.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint for document preparation.
• Strong organizational skills with exceptional attention to detail and ability to prioritize tasks.
• Experience with document formatting, including TOCs and TOAs, preferred.
• Ability to adapt quickly to new technologies and tools in a fast-paced environment.
• Excellent written and verbal communication skills for effective client and team interactions.
• High level of professionalism and discretion in handling confidential information.
• Ability to remain calm under pressure and manage a busy desk effectively.