Executive Assistant

Overview

• Provide high-level administrative support to the Asset Management team, ensuring seamless operations and coordination across executive functions.
• Manage complex schedules, travel arrangements, and correspondence with internal and external stakeholders professionally and efficiently.
• Prepare, edit, and oversee business documents with exceptional attention to detail and accuracy.
• Serve as a gatekeeper, prioritizing tasks and managing competing demands effectively to support executive decision-making.
• Coordinate formal meetings and liaise with professional organizations to ensure successful engagements.
• Conduct research and provide analytical insights to support strategic initiatives and projects.
• Process expense reports, invoices, and other administrative tasks with precision and timeliness.
• Foster a deep understanding of business activities and corporate culture to enhance decision-making and collaboration.

Key Responsibilities & Duties

• Maintain and manage detailed executive calendars, ensuring optimal scheduling and prioritization.
• Coordinate travel arrangements, including itineraries, accommodations, and logistics, for seamless executive mobility.
• Prepare and format professional documents using advanced Microsoft Office tools.
• Act as a liaison with boards, committees, and professional organizations to facilitate effective communication.
• Organize and oversee arrangements for meetings, ensuring all logistical needs are met.
• Conduct thorough research and provide analytical support to enhance project outcomes.
• Process expense reports and invoices using systems like Concur with accuracy and compliance.
• Balance priorities effectively to meet deadlines and ensure workflow efficiency.

Job Requirements

• Bachelor of Arts (BA) degree required, with a focus on business or related fields preferred.
• Minimum of 6 years of experience in corporate administrative support roles; 8 years preferred.
• Proficiency in Microsoft Office Suite and adaptability to new technologies and systems.
• Exceptional communication skills, both written and verbal, for interaction with senior management and stakeholders.
• Strong organizational skills to manage multiple priorities in a fast-paced environment.
• Experience with expense reporting and invoice processing systems, such as Concur.
• Professional demeanor, attention to detail, and ability to maintain confidentiality.
• Proactive and independent approach to tasks, ensuring efficiency and reliability.