Accounts Payable Supervisor

Overview

• Lead the Accounts Payable function, ensuring efficiency and scalability in operations.
• Collaborate with internal teams to resolve discrepancies and enhance job costing accuracy.
• Execute daily AP operations while identifying opportunities for process improvements.
• Support cash flow planning by monitoring accounts payable aging and payment timing.
• Maintain organized and accurate records to support audits and reporting requirements.
• Ensure compliance with company policies, procedures, and internal control standards.
• Work closely with the AP Manager and Controller to strengthen controls and enhance visibility.
• Contribute to the analytical and process-driven approach to elevate AP effectiveness.

Key Responsibilities & Duties

• Review and process vendor invoices with accuracy and proper coding.
• Manage full-cycle accounts payable functions, including weekly payment runs.
• Investigate and resolve vendor inquiries and discrepancies professionally.
• Perform account reconciliations, including vendor statements and balance sheet accounts.
• Collaborate with internal teams to ensure timely processing of invoices and payments.
• Identify and implement process improvements and system enhancements.
• Support audits and reporting through organized and accurate record maintenance.
• Adhere to GAAP fundamentals and internal control standards in all operations.

Job Requirements

• Bachelor’s degree in Accounting, Finance, or Business Administration required.
• Minimum of 5 years of accounts payable experience; Workday experience mandatory.
• Proficiency with ERP/accounting systems like QuickBooks and UKG preferred.
• Intermediate to advanced Excel skills, including VLOOKUPs and pivot tables.
• Strong knowledge of accounts payable processes and GAAP fundamentals.
• Excellent communication, problem-solving, and organizational skills.
• Ability to manage high-volume workloads while maintaining accuracy and meeting deadlines.
• Experience in shared services or fast-paced environments is a plus.