Administrative Assistant

Overview

• Provide administrative support to senior executives, including the CFO and COO, in a collaborative and professional environment.
• Opportunity to work on projects and expand responsibilities as trust is established.
• Engage in office management tasks, ensuring smooth daily operations and workspace organization.
• Work closely with experienced professionals, gaining mentorship and training from seasoned staff members.
• Contribute to a firm managing substantial assets under management in a supportive team environment.
• Participate in a structured on-site schedule, transitioning to a hybrid model after six months.
• Be part of a firm that values work-life balance and professional growth.

Key Responsibilities & Duties

• Coordinate schedules, meetings, and communications for senior executives, ensuring efficient time management.
• Assist in preparing reports, presentations, and documentation for executive-level discussions.
• Manage office supplies, equipment, and facilities to maintain a productive workspace.
• Collaborate with the Executive Assistant to the CEO on administrative tasks and projects.
• Support the execution of firm-wide initiatives and contribute to team objectives.
• Handle confidential information with discretion and professionalism.
• Provide proactive and detail-oriented support to ensure smooth operations.

Job Requirements

• Bachelor of Arts (BA) degree required, with relevant administrative experience preferred.
• Minimum of 5 years of administrative experience, ideally in smaller office settings.
• Proficiency in office management tools and software, ensuring operational efficiency.
• Strong organizational skills, with the ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal, for professional interactions.
• Collaborative and proactive mindset, eager to learn and contribute to team success.
• Comfortable working on-site initially, transitioning to a hybrid model as needed.