Executive Assistant

Overview

• Support the Executive Office by managing administrative tasks under the direction of the Senior Executive Assistant.
• Assist the Executive Secretary-Treasurer in daily operations, ensuring smooth business processes and effective communication.
• Coordinate travel arrangements, meeting logistics, and event planning to maintain seamless operations.
• Handle correspondence, presentations, and special projects with professionalism and attention to detail.
• Provide hospitality and logistical support for internal and external guests during meetings and events.
• Maintain a polished and professional demeanor while managing multiple tasks in a high-paced environment.
• Opportunity for growth into the Senior Executive Assistant role within five years.
• Hybrid eligible position with initial in-office assignment for six months.

Key Responsibilities & Duties

• Provide administrative support to the Executive Secretary-Treasurer, including managing schedules and communications.
• Coordinate travel arrangements and ensure timely transportation for guests and staff.
• Organize and handle logistics for meetings and events, including catering and material preparation.
• Assist with special projects, presentations, and correspondence as needed.
• Manage incoming phone calls and emails, triaging inquiries effectively.
• Build and maintain relationships with internal and external stakeholders.
• Learn and perform essential functions of the Senior Executive Assistant role as a backup.
• Ensure timely and accurate notifications to trustees, leadership, and other relevant parties.

Job Requirements

• Minimum of 3 years of executive assistant experience in a high-paced environment.
• High School Diploma required; college degree preferred.
• Proficiency in Microsoft Office Suite, including PowerPoint, Outlook, and OneNote.
• Strong verbal and written communication skills with attention to detail.
• Ability to manage multiple tasks and meet deadlines independently.
• Professional demeanor and polished appearance suitable for executive-level interactions.
• Clean driving record required for transportation responsibilities.
• Flexibility and adaptability to support dynamic business needs.