Division Program Manager

Overview

• Support multiple divisions within a mission-driven organization, coordinating events, meetings, and logistics with senior industry leaders.
• Collaborate with volunteer committees to manage timelines, communications, and operational tasks effectively.
• Engage in executive-level administrative support, ensuring smooth execution of division activities.
• Coordinate keynote speakers and event content to enhance attendee experience and engagement.
• Drive project timelines and prioritize tasks based on event schedules and deadlines.
• Maintain organized records, calendars, and follow-up communications for division operations.
• Collaborate cross-functionally with internal teams to ensure successful event execution.
• Provide professional support and relationship management for senior stakeholders and external partners.

Key Responsibilities & Duties

• Coordinate division meetings, events, and programming for multiple divisions simultaneously.
• Partner with division leadership and subject matter experts to achieve operational goals.
• Manage timelines, communications, and logistical planning for division activities.
• Support attendee engagement and outreach efforts to enhance participation.
• Coordinate keynote speakers and event materials to ensure high-quality programming.
• Maintain organized records, calendars, and follow-up communications for division operations.
• Collaborate cross-functionally with internal teams to execute successful events and initiatives.
• Provide professional support and relationship management for senior stakeholders and external partners.

Job Requirements

• Bachelor of Arts (BA) degree required.
• Minimum of 3 years of experience in program coordination, event coordination, or administrative support.
• Preferred 4 years of experience in association management, nonprofit organizations, or related fields.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Excellent written and verbal communication abilities.
• Professional demeanor with strong stakeholder management skills.
• Experience supporting senior leadership or external partners preferred.
• Hybrid work schedule with opportunities for professional development and certification support.