Purchasing Temp

Overview

• Support the purchasing department in processing purchase orders and invoices efficiently and accurately.
• Collaborate with vendors and internal teams to ensure timely delivery of quality products.
• Maintain and reconcile vendor statements to ensure accurate financial records.
• Analyze requisitions to guarantee satisfactory purchases and resolve discrepancies.
• Schedule maintenance calls for office equipment and address emergency orders promptly.
• Ensure compliance with purchasing policies and procedures to maintain operational efficiency.
• Provide proactive support and maintain strict confidentiality in all purchasing activities.
• Utilize Financial Edge and Excel tools effectively for purchasing operations.

Key Responsibilities & Duties

• Obtain vendor quotes and issue purchase orders for approved requisitions.
• Process invoices and receipts for daily supply, food, and maintenance orders.
• Reconcile vendor statements and resolve discrepancies in shipments.
• Analyze requisitions and detect unusual requests for review by the director.
• Maintain flow of supplies essential for facility operations and timely delivery schedules.
• Direct workflow of other financial technicians and ensure adherence to deadlines.
• Review completed purchase order files for accuracy and forward them to accounts payable.
• Contact vendors to solve discrepancies and ensure invoice completion.

Job Requirements

• Associate degree or equivalent; some college preferred.
• Minimum of two years of comparable purchasing experience required.
• Proficiency in Financial Edge and advanced Excel functions like VLOOKUP.
• Strong organizational and time management skills to meet deadlines effectively.
• Excellent communication skills for interacting with vendors and internal teams.
• Ability to maintain strict confidentiality in all purchasing activities.
• Proactive work ethic and ability to arrive on time consistently.
• Knowledge of purchasing policies and procedures to ensure compliance.