Executive Assistant

Overview

• Provide dedicated administrative support to the CEO, ensuring seamless coordination of schedules, priorities, and strategic initiatives.
• Collaborate with senior leadership to align organizational goals with executive directives and enhance operational efficiency.
• Manage the CEO’s calendar, scheduling meetings, and optimizing time for critical engagements and decision-making.
• Coordinate travel arrangements, logistics, and event planning for conferences and executive appearances.
• Support office operations, fostering a professional and productive work environment.
• Engage with cross-functional teams to ensure effective communication and collaboration across global locations.
• Assist in planning, documentation, and tracking progress on special projects and initiatives.
• Contribute to organizational efficiency by streamlining administrative processes and workflows.

Key Responsibilities & Duties

• Coordinate with leadership to ensure readiness for meetings and calls with the CEO.
• Manage executive correspondence, including screening, drafting responses, and archiving emails.
• Plan and oversee travel logistics for events, conferences, and speaking engagements.
• Organize team meetings, office events, and team-building activities to foster collaboration.
• Oversee budgeting, invoicing, and financial processes related to office activities.
• Coordinate with global office managers to ensure consistency in operational standards.
• Assist HR with administrative tasks and support during recruitment fairs and events.
• Maintain office supplies, mail handling, and equipment to ensure operational efficiency.

Job Requirements

• Bachelor’s Degree or equivalent, preferably in a related field.
• Minimum of 4 years’ experience in executive support or office management roles.
• Proficiency in Microsoft Office Suite and CRM systems.
• Exceptional organizational and interpersonal skills with attention to detail.
• Ability to manage multiple priorities and work effectively under pressure.
• Experience in creative industries or global organizations is advantageous.
• Fluency in English; additional language skills are a plus.
• Strong problem-solving skills and adaptability in dynamic environments.