Receptionist

Overview

• Serve as the first point of contact for visitors and callers, ensuring a welcoming and professional environment.
• Coordinate front desk operations, including mail distribution, package handling, and visitor assistance.
• Support administrative tasks to maintain office organization and efficiency.
• Collaborate with team members to ensure seamless communication and workflow.
• Uphold a high standard of professionalism and confidentiality in all interactions.
• Provide assistance with scheduling and coordination of meetings and events.
• Ensure the reception area is orderly, presentable, and equipped with necessary supplies.
• Act as a resource for visitors and team members, addressing inquiries promptly.

Key Responsibilities & Duties

• Answer and direct incoming phone calls, providing accurate information and routing as needed.
• Greet and assist visitors, ensuring a positive and professional experience.
• Organize and distribute mail and expedited packages efficiently.
• Maintain and update office supplies inventory, placing orders as required.
• Assist with administrative tasks such as document preparation and data entry.
• Coordinate scheduling and logistics for meetings and events.
• Ensure compliance with office policies and procedures.
• Support team members with ad-hoc tasks and projects as needed.

Job Requirements

• Bachelor's degree from an accredited institution preferred.
• Minimum of two years of experience in a receptionist or similar role.
• Proficiency in Microsoft Office Suite and Adobe applications.
• Excellent communication and organizational skills.
• Ability to multitask and maintain attention to detail.
• Knowledge of standard office administrative practices and procedures.
• Professional demeanor and commitment to confidentiality.
• Experience in real estate or development industries preferred but not required.