Contribute to a dynamic office environment with impactful administrative support. Enhance organizational efficiency while collaborating with a professional team. Develop skills in office management and client services.
Office Assistant
in Professional Services ContractJob Detail
Job Description
Overview
- Provide high-level customer service to colleagues and clients in a professional office setting.
- Support daily office operations, including reception relief and office services requests.
- Assist with administrative tasks such as expense preparation and travel booking.
- Coordinate office tours, vendor escorting, and workspace setup for new hires.
- Contribute to special events and projects, ensuring seamless execution.
- Maintain confidentiality and integrity while handling sensitive matters.
- Work collaboratively with the Office Manager and team to meet organizational goals.
- Ensure timely and accurate completion of assigned responsibilities.
Key Responsibilities & Duties
- Provide reception relief and respond to office services requests promptly.
- Prepare expenses and book travel arrangements for department managers.
- Manage invoices and track payments efficiently.
- Conduct office tours for new hires and other groups as required.
- Assist with scheduling chauffeur trips and scanning projects.
- Order office supplies and stationery to maintain stock levels.
- Escort vendors to relevant work areas and oversee their activities.
- Set up and pack up workspaces for new hires or departing employees.
- Support special events and projects with organizational and logistical assistance.
Job Requirements
- Associate's degree or higher educational qualification required.
- 3-5 years of office services experience preferred, ideally in professional settings.
- Proficiency in Microsoft Office Suite; familiarity with Concur, ServiceNow, Adobe Professional, and Building Engines is a plus.
- Strong organizational and communication skills to manage multiple assignments effectively.
- Ability to work collaboratively in a team environment while maintaining attention to detail.
- Demonstrated ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Flexibility to work overtime upon request as needed.
- Integrity and good judgment in handling sensitive and confidential matters.
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