Accounts Payable Specialist

Overview

• Manage accounts payable operations, ensuring timely processing of invoices and payments while maintaining compliance with company policies and procedures.
• Analyze invoice and expense reports, charging expenses to appropriate accounts and cost centers accurately.
• Utilize AP aging reports to schedule processing and prioritize payments effectively.
• Reconcile monthly vendor statements, resolving discrepancies and maintaining accurate records.
• Process invoices using Rapidpay and MDS systems, with training provided for candidates unfamiliar with these tools.
• Coordinate recurring payments to utility companies and vendors, ensuring adherence to schedules.
• Maintain historical records by scanning and filing documents systematically.
• Supervise a team of four employees, providing guidance and ensuring operational efficiency.

Key Responsibilities & Duties

• Review purchase orders, contracts, and invoices to identify and resolve payment discrepancies.
• Ensure proper documentation for new vendor setup and compliance with company standards.
• Research and analyze discrepancies, troubleshooting issues to achieve resolution.
• Process payroll for employees, ensuring accuracy and compliance with policies.
• Prepare schedules using Excel for expense allocations and other financial analyses.
• Maintain confidentiality of company information and sensitive data.
• Collaborate with the executive team to address situations requiring additional attention.
• Provide excellent client service to vendors, managers, and executive staff members.

Job Requirements

• Bachelor’s Degree preferred but not mandatory; equivalent experience considered.
• Minimum of 5 years of accounts payable experience, preferably in property management or real estate.
• Proficiency in managing high transaction volumes and meeting strict deadlines.
• Expert communication skills for resolving inquiries and negotiating fee waivers.
• Strong organizational skills with the ability to prioritize and multitask effectively.
• Experience supervising a team, ensuring productivity and adherence to policies.
• Proficiency in Excel for financial analysis and reporting purposes.
• Reliable transportation and commitment to on-site work requirements.