Legal Secretary

Overview

• Provide comprehensive administrative and legal support to attorneys and paralegals in the Family Law practice group.
• Coordinate case management activities, ensuring accuracy and organization of electronic and physical files.
• Prepare, revise, proofread, and format legal documents, correspondence, and court filings.
• Manage attorney calendars, scheduling court appearances, depositions, and client meetings.
• Serve as a primary point of contact for clients, courts, and opposing counsel.
• Support attorneys during trials, hearings, mediations, and settlement conferences.
• Handle sensitive and confidential client matters with discretion and professionalism.
• Assist with billing materials, client invoicing, and timekeeping tasks.

Key Responsibilities & Duties

• Prepare and file legal documents electronically and in person with state and federal courts.
• Coordinate and maintain case files, ensuring compliance with court requirements.
• Draft routine correspondence and legal forms for attorney review.
• Monitor case deadlines and maintain docketing systems.
• Assist with the preparation of trial binders, hearing materials, and exhibits.
• Process incoming and outgoing mail, courier deliveries, and service of legal documents.
• Coordinate travel arrangements and expense reimbursements.
• Support attorneys during trials, mediations, and settlement conferences.

Job Requirements

• High school diploma or equivalent required; associate's degree or legal secretary certificate preferred.
• Minimum of 5 years of legal secretarial experience, preferably within Family Law.
• Proficiency in Microsoft Office Suite and document management systems.
• Familiarity with court filing procedures and electronic court filing systems.
• Strong typing, proofreading, and document formatting skills.
• Exceptional organizational and time-management abilities.
• Professionalism, discretion, and sound judgment in handling sensitive matters.
• Ability to work independently and collaboratively in a team environment.