Administrative Assistant

Overview

• Support a mission-driven nonprofit organization by providing essential administrative assistance to the Executive Director and team.
• Manage scheduling, calendar coordination, and travel arrangements to ensure smooth daily operations.
• Organize and maintain digital files, ensuring secure handling of sensitive documents.
• Perform data entry and maintain accurate records for reporting and compliance purposes.
• Distribute communications and materials to stakeholders, partners, and community organizations.
• Assist with social media management and content scheduling to promote outreach initiatives.
• Provide operational support for events, including scheduling and logistics coordination.
• Collaborate with team members to enhance organizational efficiency and effectiveness.

Key Responsibilities & Duties

• Coordinate schedules, meetings, and travel arrangements for the Executive Director.
• Manage digital filing systems, ensuring proper naming conventions and version control.
• Perform data entry tasks, maintaining organized records and databases.
• Distribute email flyers and communications to community partners and stakeholders.
• Update and maintain webinar attendee spreadsheets, tracking registrations and attendance.
• Schedule and submit posts across social media platforms to promote programs.
• Handle general office tasks, including email management, filing, and supply ordering.
• Provide ad-hoc support for team projects and initiatives as needed.

Job Requirements

• Proficiency in Google Workspace and Microsoft Office Suite for document management and communication.
• Experience with digital tools like MailChimp, Eventbrite, and CRM platforms preferred.
• Familiarity with social media platforms and basic WordPress website management.
• Strong organizational skills and ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills for professional correspondence.
• Bachelor's or Associate degree preferred; relevant experience considered.
• Passion for nonprofit missions and community outreach; DC-area familiarity a plus.
• Comfort with learning new software independently and handling sensitive documents securely.