Office Manager

Overview

• Manage office operations, administrative tasks, and event coordination in a hybrid work environment.
• Collaborate with leadership on office moves, renovations, and space planning projects.
• Oversee onboarding, performance evaluations, and recruitment coordination.
• Ensure smooth office operations by managing budgets, vendor payments, and financial reporting.
• Support firm initiatives, policies, and procedures to maintain compliance and efficiency.
• Coordinate local meetings, events, and administrative updates to enhance office engagement.
• Provide onsite support for IT, HR, and other departments, escalating issues as necessary.
• Identify opportunities for process improvement and collaborate with management to implement changes.
• Maintain confidentiality and professionalism in handling sensitive information.

Key Responsibilities & Duties

• Direct and lead office projects, support needs, and business meetings.
• Collaborate with leadership on billing, collections, and financial reporting.
• Oversee administrative duties to ensure smooth office operations.
• Coordinate with Regional Operations Manager on hospitality and reception services.
• Manage office budgets, invoices, and vendor payments, ensuring adherence.
• Collaborate on space planning, refurbishing projects, and construction management.
• Serve as liaison with landlords and building engineering for office needs.
• Support local meetings, events, and administrative updates.
• Drive firm initiatives and develop a positive office culture.

Job Requirements

• High School Diploma or GED required; Bachelor’s Degree preferred.
• Minimum of 4 years of management experience in professional services or law firm environments.
• Strong leadership, organizational, and problem-solving skills.
• Knowledge of basic accounting principles and budget management preferred.
• Ability to multitask and work effectively in a fast-paced environment.
• Excellent interpersonal skills for interaction with peers, lawyers, and management.
• Proficiency in technical and analytical skills.
• Experience in office administration, event coordination, and space planning.
• Commitment to maintaining confidentiality and professional judgment.