Legal Executive Assistant

Overview

• Provide high-level administrative and legal support to attorneys in a dynamic law firm environment.
• Coordinate attorney schedules, meetings, and travel arrangements, ensuring seamless operations and time management.
• Draft, proofread, and finalize legal documents and correspondence with precision and attention to detail.
• Serve as a liaison between attorneys, clients, and internal departments, managing inquiries effectively.
• Oversee electronic and paper filing systems, ensuring organization and accessibility of legal documents.
• Conduct research and compile information for case preparation and executive briefings.
• Utilize advanced technology tools and software for document production and case management.
• Collaborate with legal support teams to ensure timely and accurate completion of projects.

Key Responsibilities & Duties

• Manage attorney projects, ensuring deadlines are met and tasks are completed efficiently.
• Coordinate billing matters, including approval forms and correspondence, ensuring timely delivery of final bills.
• Delegate assignments to legal support assistants, monitoring progress and providing feedback.
• Prepare meeting agendas and ensure availability of necessary materials for attendees.
• Mentor and provide feedback for professional development of legal support assistants.
• Utilize AI-powered tools for document production, review, and case research.
• Resolve conflicts in attorney schedules and prioritize tasks effectively in a fast-paced environment.
• Ensure confidentiality and discretion in handling sensitive legal matters and communications.

Job Requirements

• Minimum of 4 years of experience as a legal executive assistant or similar role.
• Preferred 5 years of experience in a law firm environment, ideally with litigation exposure.
• High School Diploma or GED required; Bachelor’s degree in legal studies or business administration preferred.
• Proficiency in legal research tools, case management software, and standard office applications.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal, with a professional demeanor.
• Experience with virtual collaboration tools such as Zoom and Teams.
• Ability to adapt to evolving needs and learn new skills and technologies.