Facilities Assistant

Overview

• Provide essential facilities support in a professional office environment, ensuring smooth daily operations and excellent service delivery.
• Work closely with the Operations Manager to maintain office standards and support staff needs effectively.
• Handle various office services tasks, including mail distribution, supplies management, and equipment maintenance.
• Ensure the workspace is organized, clean, and conducive to productivity for all employees.
• Collaborate with team members to address facility-related issues promptly and professionally.
• Support the merging process of firms by assisting in logistical and operational transitions.
• Contribute to creating a welcoming and positive office atmosphere for all staff and visitors.

Key Responsibilities & Duties

• Manage incoming and outgoing mail and packages efficiently and accurately.
• Maintain inventory of office supplies, ensuring availability and proper organization.
• Coordinate with vendors for equipment servicing and facility maintenance needs.
• Assist in setting up and maintaining office workspaces and meeting rooms.
• Provide administrative support to the Operations Manager and other staff as required.
• Ensure compliance with safety protocols and office standards.
• Support the integration of new processes and systems during the firm merger.
• Handle ad hoc tasks related to office services and facilities management.

Job Requirements

• High School Diploma or GED required; additional certifications in facilities management are a plus.
• Minimum of 2 years of experience in facilities or office services roles.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills to interact effectively with staff and vendors.
• Proficiency in using office equipment and basic computer applications.
• Ability to work independently and manage tasks efficiently in a dynamic environment.
• Flexibility to adapt to changing needs and priorities during the firm merger.
• Commitment to maintaining a welcoming and professional office atmosphere.