Legal Administrative Assistant

Overview

• Provide essential administrative support in legal and accounting functions for a dynamic team.
• Assist in preparing and distributing legal correspondence and client invoices with precision.
• Handle municipal refund payments and billing processes during peak periods.
• Utilize Microsoft Office Suite, Excel, and QuickBooks for administrative tasks.
• Ensure compliance with standardized processes and maintain confidentiality in client-facing documents.
• Collaborate with a cohesive team in a supportive and professional environment.
• Opportunity for growth and conversion to a permanent role based on performance.

Key Responsibilities & Duties

• Prepare, review, and distribute legal correspondence, invoices, and refund letters accurately.
• Coordinate mailings and electronic distribution of client-facing documents.
• Support bookkeeping tasks such as payment processing and reconciliations.
• Prepare basic financial schedules and reconciliations during peak periods.
• Ensure accuracy and quality control in all administrative processes.
• Collaborate with team members to meet departmental goals and deadlines.
• Self-review work to ensure compliance with firm standards and client confidentiality.

Job Requirements

• Bachelor of Science in Business Administration or equivalent education.
• Minimum of 2 years of administrative experience; 3 years preferred.
• Proficiency in Microsoft Office Suite, Excel, and QuickBooks.
• Strong written communication skills and attention to detail.
• Experience in a law firm or legal services environment is a plus.
• Ability to manage repetitive tasks efficiently and accurately.
• Comfort with high-volume correspondence and structured processes.
• Commitment to quality control and confidentiality in client-facing documents.