Trust & Estates Legal Assistant

Overview

• Support attorneys by performing confidential legal assistant tasks and administrative duties in a dynamic legal environment.
• Collaborate with a professional team to manage legal documents, correspondence, and client interactions effectively.
• Engage in hybrid work arrangements, ensuring flexibility and productivity in a fast-paced setting.
• Participate in client meetings, document witnessing, and legal brief transcription for comprehensive case support.
• Handle electronic court filings, mail processing, and calendar management for seamless operations.
• Assist with travel arrangements, reimbursements, and billing processes to support organizational efficiency.
• Maintain confidential files and proactively manage contact databases for streamlined communication.
• Contribute to team efforts by supporting attorneys and legal assistants within the group and office.

Key Responsibilities & Duties

• Perform transcription of legal briefs, correspondence, and confidential memoranda from rough and oral drafts.
• Attend client meetings to witness document signing and ensure compliance with legal protocols.
• Manage electronic filing of court documents and maintain accurate records.
• Answer telephone calls, transfer calls, and take messages to facilitate communication.
• Prepare and confirm daily work calendars, schedule meetings, and coordinate court dates.
• Assist with travel arrangements, internal correspondence, and reimbursements for attorneys and paralegals.
• Process bills, proof billing sheets, and review and edit invoices for accuracy.
• Maintain confidential administrative files and proactively manage contact databases.

Job Requirements

• High School Diploma or GED required; additional legal training or certifications preferred.
• Three to five years of legal assistance experience in a fast-paced environment.
• Proficiency in typing at a minimum speed of 70 words per minute.
• Strong organizational skills and ability to multitask effectively under pressure.
• Experience with electronic court filings and legal document management systems.
• Ability to maintain confidentiality and handle sensitive legal information responsibly.
• Proficiency in Microsoft Outlook and Interaction for contact management.
• Excellent communication skills for client interactions and team collaboration.