Receptionist

Overview

• Serve as the first point of contact for visitors and calls, ensuring professional and courteous interactions.
• Coordinate conference room bookings and visitor office reservations, maintaining accurate schedules and records.
• Provide administrative support to attorneys, management, and other departments as needed.
• Assist with meeting and event needs, working closely with facilities and kitchen teams.
• Ensure confidentiality of client and firm matters while maintaining professional decorum.
• Handle incoming calls and deliveries, directing them to appropriate individuals efficiently.
• Support a fast-paced environment with multitasking and organizational skills.
• Adhere to established policies and procedures for front desk operations.

Key Responsibilities & Duties

• Answer and direct incoming calls, ensuring prompt and professional communication.
• Manage conference room schedules, ensuring accurate bookings and avoiding conflicts.
• Coordinate visitor office reservations and maintain up-to-date visitor information.
• Provide administrative assistance to attorneys and other staff members as required.
• Collaborate with facilities and kitchen teams to support meetings and events.
• Ensure smooth operation of conference room services during meetings.
• Maintain confidentiality and professionalism in all interactions and tasks.
• Perform general front desk duties, including receiving deliveries and greeting visitors.

Job Requirements

• Bachelor of Arts (BA) degree required, with relevant administrative experience preferred.
• Minimum of 1 year of receptionist or administrative experience in a professional setting.
• Proficiency in Microsoft Office Suite, including Excel, is essential.
• Prior experience with visitor and office space reservation tools is advantageous.
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Excellent communication skills and a friendly, personable demeanor.
• Ability to maintain confidentiality and professionalism in all tasks.
• Willingness to work on-site five days a week and start immediately.