Operations Specialist

Overview

• Coordinate and oversee trade processing across domestic and international markets, ensuring accuracy and compliance with industry standards.
• Collaborate with internal teams and external partners to streamline trade settlements and enhance operational efficiency.
• Maintain and update client static data, including settlement instructions and commission schedules, ensuring data integrity.
• Perform daily reconciliations to identify discrepancies and implement timely resolutions to maintain workflow accuracy.
• Assist in onboarding new client accounts, including sub-accounts and managed funds, ensuring seamless integration.
• Participate in system testing and development initiatives to enhance operational workflows and system capabilities.
• Provide general operational support to ensure smooth daily workflows and adherence to compliance requirements.
• Monitor trades from booking and matching through to final settlement stages, ensuring accuracy and timeliness.

Key Responsibilities & Duties

• Execute timely and accurate trade allocations and bookings across multiple platforms to ensure operational efficiency.
• Deliver trade confirmations to clients for all products, maintaining high standards of accuracy and timeliness.
• Facilitate trade settlements by operating across multiple platforms, ensuring compliance with regulatory requirements.
• Perform reconciliations to identify and resolve breaks, maintaining operational integrity and client satisfaction.
• Ensure accurate recording of fixed income trades for regulatory reporting and compliance purposes.
• Create and manage system tickets for process issues and enhancements, driving operational improvements.
• Participate in user acceptance and regression testing for system updates to ensure functionality and reliability.
• Support onboarding processes for new client accounts and managed funds, ensuring seamless integration and satisfaction.

Job Requirements

• Bachelor’s degree in Finance, Business, or a related discipline is required.
• Minimum of 3 years of experience in Operations, Middle Office, Settlements, or Trade Support roles.
• Strong attention to detail and a high level of accuracy in operational tasks.
• Proven ability to collaborate effectively within a team-oriented environment.
• Excellent verbal and written communication skills to interact with clients and stakeholders.
• Series 7 or SIE and Series 99 certifications preferred; required within three months of hire.
• Self-starter with motivation and enthusiasm to consistently deliver results and exceed expectations.
• Client-focused and results-driven approach to operational tasks and responsibilities.