Legal Administrative Assistant Floater

Overview

• Provide administrative support across multiple practice groups in a dynamic legal environment.
• Serve as the first point of contact for clients, visitors, and staff.
• Deliver high-quality legal administrative assistance as needed.
• Adapt to various tasks and manage multiple priorities effectively.
• Contribute to the firm's operational efficiency and client satisfaction.
• Support attorneys with document preparation, filing, and scheduling.
• Assist with time entry, expense reports, and billing processes.
• Engage in e-filing and court filing processes as directed.

Key Responsibilities & Duties

• Greet clients, visitors, and guests professionally and courteously.
• Answer, screen, and direct incoming telephone calls efficiently.
• Manage conference room scheduling and provide general assistance.
• Prepare, revise, and proofread legal documents and correspondence.
• Assist with document management, scanning, and filing tasks.
• Support attorneys during peak workload periods and absences.
• Monitor deadlines and assist with scheduling and follow-up activities.
• Prepare engagement letters, conflict checks, and administrative forms.

Job Requirements

• Minimum of 3 years of administrative or secretarial support experience.
• Proficiency in Microsoft Office, particularly Microsoft Word.
• Knowledge of legal procedures, terminology, and court rules.
• Experience with e-filing in state and federal courts.
• High school diploma required; associate’s degree preferred.
• Strong verbal and written communication skills.
• Ability to adapt to changing priorities and work in a fast-paced environment.
• Experience with document management software preferred.