Executive Assistant

Overview

• Provide administrative support to senior executives in a dynamic hybrid work environment.
• Coordinate schedules, travel plans, and communications with precision and confidentiality.
• Contribute to team efficiency by managing deliverables and facilitating special requests.
• Work closely with Managing Directors and Partners in a professional setting.
• Opportunity to extend contract based on performance and organizational needs.
• Engage in a fast-paced environment requiring adaptability and proactive problem-solving.
• Support the Facilities and Administration team, fostering collaboration and team spirit.

Key Responsibilities & Duties

• Manage multiple executive calendars, ensuring seamless coordination and prioritization.
• Arrange and oversee complex travel plans, including multi-leg international trips.
• Prepare and process expense reports with accuracy and timeliness.
• Format and distribute internal and external communications such as memos and presentations.
• Collaborate with team members to ensure deliverables are met efficiently.
• Provide support beyond typical work hours when necessary to meet executive needs.
• Assist in scheduling and managing global travel across multiple time zones.
• Maintain confidentiality and professionalism in handling sensitive information.

Job Requirements

• Bachelor of Arts (BA) degree required.
• Minimum 5 years of experience as an Executive Assistant, preferably in finance or technology sectors.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Strong organizational skills and attention to detail.
• Experience managing schedules and processes in a fast-paced environment.
• Ability to handle confidential information with discretion and professionalism.
• Excellent interpersonal communication skills, both written and verbal.
• Comfortable working with a large team and reporting to senior administration.