Assistant Director Of Grants & Contracts

Overview

• Lead the management of a diverse grants portfolio, ensuring compliance with funding requirements and organizational goals.
• Supervise analysts in grants and contracts operations, providing strategic oversight and support.
• Oversee financial activities, including budgeting, billing, and receivables tracking for assigned grants.
• Collaborate with program personnel to prepare budget modifications and financial reports.
• Ensure accurate recording of revenues and expenditures in general ledger accounts.
• Coordinate subcontractor compliance, invoicing, and reporting activities.
• Provide forecasts and analyses for programs and potential funding opportunities.
• Support audits and year-end financial reviews, ensuring thorough documentation and compliance.
• Utilize advanced Excel skills to analyze data and generate detailed reports.

Key Responsibilities & Duties

• Manage contract registration, billing packages, and timely submission of reports to funding sources.
• Analyze and reconcile general ledger accounts by program, ensuring accuracy and compliance.
• Monitor and follow up on outstanding accounts receivable balances with grantors.
• Prepare budget narratives and modifications for programs and new funding opportunities.
• Coordinate subcontractor contract compliance, invoicing, and reporting activities.
• Generate and analyze reports using Excel, ensuring data accuracy and insights.
• Collaborate with FP&A to provide financial forecasts and analyses.
• Support program audits and year-end reviews, ensuring compliance and thorough documentation.
• Perform other related duties as assigned, maintaining flexibility and adaptability.

Job Requirements

• Bachelor's degree in Finance, Accounting, or related field required.
• Minimum 3 years of experience in grants accounting and management.
• Proficiency in Microsoft Office Suite, with advanced Excel skills.
• Experience with accounting software such as FE or similar systems preferred.
• Knowledge of NYC Passport and state SFS systems is advantageous.
• Strong organizational skills and ability to manage multiple tasks effectively.
• Excellent communication, problem-solving, and decision-making abilities.
• Commitment to quality, accuracy, and thoroughness in all activities.
• Flexibility to meet deadlines, including extended working hours during peak periods.