Office Coordinator

Overview

• Serve as an Office Coordinator providing administrative support during vacation coverage periods.
• Handle office operations including tech liaison, kitchen maintenance, and meeting setups.
• Ensure smooth daily office functions, including stocking supplies and ordering meals.
• Participate in paid training sessions to familiarize with office procedures.
• Work on-site during specified hours to maintain office efficiency.
• Collaborate with external tech support to resolve technical issues promptly.
• Maintain a professional demeanor and take initiative in problem-solving.
• Contribute to creating a welcoming and organized office environment.

Key Responsibilities & Duties

• Coordinate grocery deliveries and ensure timely stocking of supplies.
• Print documents and prepare materials for meetings.
• Liaise with external tech support to address office technology issues.
• Maintain cleanliness of the kitchen and stock the fridge regularly.
• Order lunch for staff and set up meeting spaces as required.
• Ensure smooth daily operations by taking initiative and applying common sense.
• Provide professional and polished administrative support during coverage periods.
• Assist in maintaining an organized and efficient office environment.

Job Requirements

• Bachelor of Arts (BA) degree required for this entry-level position.
• Minimum of 1 year of experience in administrative or office support roles.
• Strong organizational skills and ability to manage multiple tasks efficiently.
• Professional demeanor with excellent communication and interpersonal skills.
• Capability to liaise with external tech support for technical issue resolution.
• Proactive approach to problem-solving and ability to take initiative.
• Availability for on-site work during specified hours and dates.
• Ability to maintain a clean and organized office environment.