Receptionist / Front Desk Coverage

Overview

• Provide front desk coverage and administrative support for a dynamic office environment.
• Assist in maintaining smooth daily operations and ensuring efficient communication handling.
• Temporary role with potential for permanent placement based on performance.
• Hybrid schedule with on-site and remote work options available.
• Opportunity to develop organizational and multitasking skills in a professional setting.
• Collaborate with building management and internal teams for seamless operations.
• Engage in inventory management and supply coordination tasks.
• Support security badge management and conference room scheduling as needed.

Key Responsibilities & Duties

• Distribute incoming corporate mail and manage outgoing shipments efficiently.
• Coordinate voicemail and fax communications, ensuring timely routing.
• Monitor and manage conference room calendars, assisting with meeting setups.
• Collaborate with building management for maintenance and room bookings.
• Handle security badge access setup and deactivation processes.
• Maintain inventory levels for office, kitchen, and promotional supplies.
• Provide general administrative support to ensure efficient office operations.
• Assist in training and onboarding processes as required.

Job Requirements

• High School Diploma or GED required.
• Minimum of 1 year of experience in reception or administrative roles.
• Proficiency in Microsoft Office applications, including Outlook and Teams.
• Familiarity with office equipment and procedures, such as printers and scanners.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and problem-solving skills.
• Clear and professional communication skills, both written and verbal.
• Dependable and punctual with consistent on-site availability.