Administrative Assistant

Overview

• Provide administrative support to the Technology Group, ensuring smooth daily operations and efficient office management.
• Coordinate and manage the Chief Technology Officer’s calendar, meetings, and priorities with professionalism and discretion.
• Plan and execute team events, corporate gatherings, and internal meetings with attention to detail and creativity.
• Support workplace experience initiatives, enhancing team engagement and maintaining a functional work environment.
• Organize and oversee office supplies, inventory, and general upkeep to ensure a productive workspace.
• Collaborate with employees, vendors, and external visitors to address operational needs effectively.
• Contribute to the success of the Technology Group by proactively solving problems and anticipating needs.
• Engage in creative initiatives to foster team collaboration and enhance workplace culture.

Key Responsibilities & Duties

• Manage daily office operations, ensuring a clean, organized, and functional environment for the Technology Group.
• Coordinate team lunches, meetings, and outings, maintaining a positive employee experience.
• Plan and execute one major corporate event annually, handling logistics and vendor communication.
• Provide executive support to the CTO, including calendar management, scheduling, and meeting logistics.
• Act as a gatekeeper for the CTO’s priorities, ensuring effective time management and access control.
• Support cross-functional operational needs and collaborate with teams on various initiatives.
• Organize team engagement activities, such as scavenger hunts, volunteer projects, and potlucks.
• Maintain professionalism and discretion when interacting with executives, employees, and external stakeholders.

Job Requirements

• Bachelor’s degree in a relevant field is required for this position.
• Minimum of 2 years of experience in administrative support, office operations, or event coordination.
• Proficiency in calendar management, workplace tools, and standard office software.
• Strong organizational and time-management skills, with the ability to prioritize effectively.
• Excellent communication and interpersonal skills to engage with diverse stakeholders.
• High level of professionalism, discretion, and judgment in handling sensitive information.
• Creative and proactive approach to planning team events and enhancing workplace culture.
• Comfortable in a technology-focused environment, eager to learn new platforms and tools.