Litigation Legal Assistant

Overview

• Support the litigation practice group with administrative and organizational tasks in a dynamic legal setting.
• Provide assistance to attorneys and paralegals, ensuring smooth workflow and efficient operations.
• Handle conflict checks, prepare engagement letters, and manage case documentation accurately.
• Maintain calendars, schedule meetings, and coordinate travel arrangements for legal professionals.
• Assist in business development efforts, including creating presentations and proposals.
• Review billing statements for accuracy and compliance with engagement terms.
• Ensure compliance with firm procedures by uploading and managing legal documents.
• Proofread and edit documents for grammatical and typographical errors.
• Participate in training coordination and other administrative duties as needed.

Key Responsibilities & Duties

• Provide administrative support to litigation practice group attorneys and paralegals.
• Perform conflict checks and prepare related documentation with precision.
• Draft and proofread legal documents, ensuring high accuracy and quality.
• Manage attorney schedules, arrange meetings, and coordinate travel plans.
• Support marketing initiatives by preparing presentations and proposals.
• Review and verify billing statements for consistency and compliance.
• Upload and organize legal documents in accordance with firm policies.
• Coordinate training sessions and ensure compliance with CLE requirements.
• Perform additional administrative tasks to support the litigation team.

Job Requirements

• Bachelor’s degree preferred, ideally in a relevant field.
• Minimum of 1 year of experience; 3 years preferred in a legal setting.
• Proficiency in MS Word, Excel, PowerPoint, and Outlook is essential.
• Strong organizational skills with attention to detail and follow-through.
• Excellent written and verbal communication skills for professional interactions.
• Ability to manage multiple tasks and adapt to changing priorities.
• Team-oriented mindset with a focus on client service.
• Flexibility to work overtime as needed in a fast-paced environment.
• Experience in legal administrative support or similar roles is advantageous.