Human Resources Coordinator

Overview

• Support the Human Resources department in a project-based role focused on personnel records management and organization.
• Assist in preparing for audits by reviewing, categorizing, and archiving HR documents and files.
• Work closely with HR leadership to ensure compliance with records retention and confidentiality standards.
• Handle both physical and electronic records, ensuring consistency and accessibility across systems.
• Exercise sound judgment and maintain strict confidentiality while managing sensitive employee information.
• Collaborate with HR executives to identify discrepancies and recommend appropriate actions.
• Contribute to the successful completion of a comprehensive records review and organization project.
• Opportunity to gain valuable experience in HR operations and records management.

Key Responsibilities & Duties

• Conduct systematic reviews of employment documents stored in physical and electronic formats.
• Sort, organize, and categorize documents according to established HR standards and guidelines.
• Prepare documents for filing, scanning, archiving, or secure disposal as per organizational policies.
• Create and maintain tracking logs to document project progress and discrepancies.
• Ensure personnel records are organized logically and consistently across systems.
• Communicate questions or discrepancies to HR leadership for further review.
• Support the review and organization of archived personnel records for proper retention and accessibility.
• Perform additional administrative duties to support HR operations as needed.

Job Requirements

• Associate's degree in Business Administration, Human Resources, or related field preferred.
• Minimum of 2 years of administrative experience, preferably with HR exposure.
• Proficiency in Microsoft Office Suite, particularly Word and Excel.
• Experience with electronic document management systems is advantageous.
• Strong organizational, analytical, and time management skills.
• Demonstrated ability to manage confidential records with accuracy and discretion.
• Knowledge of records management and retention principles.
• Ability to work independently while managing multiple priorities and meeting deadlines.