Executive Legal Assistant

Overview

• Support the launch and daily operations of a new law office.
• Provide executive-level assistance to attorneys in a dynamic environment.
• Handle administrative tasks, including scheduling, correspondence, and billing.
• Coordinate office operations, vendor management, and facilities needs.
• Assist with event planning and client service activities.
• Contribute to the growth and development of the office.
• Maintain a professional and welcoming office environment.
• Collaborate with leadership to support business development initiatives.

Key Responsibilities & Duties

• Manage attorney calendars, meetings, and travel arrangements.
• Prepare and proofread legal documents and correspondence.
• Coordinate client meetings and prepare related materials.
• Handle reception duties, including greeting clients and visitors.
• Oversee office supplies, deliveries, and facility maintenance.
• Assist with planning and executing client events and networking functions.
• Support billing processes, expense reimbursements, and administrative requests.
• Collaborate on office setup and growth initiatives.

Job Requirements

• Bachelor’s degree in a relevant field or equivalent experience.
• Minimum of 3 years of experience in legal executive support roles.
• Proficiency in Microsoft Office Suite and related applications.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Experience in event coordination and office management.
• Ability to work onsite five days per week in a professional setting.
• Notary Public certification is a significant advantage.