Legal Administrative Assistant

Overview

• Provide comprehensive administrative support to attorneys, ensuring seamless legal operations and client satisfaction in a hybrid work environment.
• Coordinate client communications, document management, and court filings to support efficient litigation processes.
• Manage office operations, including supply inventory, event planning, and maintaining a professional atmosphere for visitors.
• Assist attorneys with calendar management, deadline tracking, and bar membership renewals.
• Ensure compliance with legal procedures and court rules across multiple jurisdictions.
• Contribute to a collaborative and detail-oriented team environment, fostering professional growth and development.
• Support front desk operations, including call management and visitor interactions with professionalism and efficiency.

Key Responsibilities & Duties

• Draft, proofread, and manage legal documents, ensuring accuracy and adherence to legal standards.
• Organize and maintain case files, discovery materials, and other critical legal documents.
• Coordinate with clients, court personnel, and third parties to facilitate litigation processes.
• Handle electronic filing and service of court documents in Maryland, DC, and Virginia.
• Schedule and arrange meetings, depositions, hearings, and other legal appointments.
• Maintain attorney calendars, deadlines, expense reports, and professional memberships.
• Provide professional front desk services, managing calls and visitor interactions effectively.
• Oversee office operations, including supply management, event coordination, and common area upkeep.

Job Requirements

• Minimum 5 years of administrative support experience in a legal or litigation environment.
• Bachelor's degree or equivalent professional experience preferred.
• Proficiency in Microsoft Office, document management systems, and litigation software.
• Knowledge of legal procedures, terminology, and court rules in Maryland, DC, and Virginia.
• Strong verbal and written communication skills, with a client-focused approach.
• Ability to adapt to changing priorities and work in a fast-paced environment.
• Experience with e-filing in state and federal courts.
• Detail-oriented and proactive, with problem-solving and critical-thinking abilities.