Office Manager

Overview

• Manage office operations, ensuring smooth functioning and supporting the team effectively in a dynamic environment.
• Collaborate with various departments to coordinate events and maintain office efficiency.
• Provide administrative support to senior management and advisors, handling schedules and communications.
• Lead and manage a team of administrative professionals, fostering growth and teamwork.
• Ensure compliance with confidentiality and information security standards in all operations.
• Maintain a client-focused approach, ensuring the office presents a professional environment.
• Support marketing initiatives, including event planning and material preparation.
• Handle vendor management and liaise with property management for operational needs.
• Adapt to a fast-paced environment, wearing multiple hats as needed.

Key Responsibilities & Duties

• Coordinate schedules, travel arrangements, and expense reports for senior management and advisors.
• Screen communications, maintain confidentiality, and manage client relationships effectively.
• Organize meetings, events, and interviews, ensuring all logistical needs are met.
• Collaborate with marketing teams to plan and execute regional events and initiatives.
• Manage office supplies, vendor contracts, and property management relationships.
• Ensure the office is presentable and client-ready at all times.
• Provide on-site support during emergencies and coordinate with headquarters teams.
• Lead administrative staff, fostering a collaborative and efficient work environment.
• Prepare marketing materials and ensure timely availability for events.

Job Requirements

• Bachelor’s degree with 2-5 years of experience in office management or administrative roles.
• Proficiency in Salesforce and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Excellent communication skills, both oral and written, with attention to detail.
• Experience in financial services and familiarity with office technology.
• Ability to lead and manage a team effectively, fostering collaboration and growth.
• Comfortable handling multiple responsibilities in a small office environment.
• Knowledge of event planning and execution, including post-event communications.
• Adaptable and versatile, thriving in dynamic work settings.