Administrative Assistant

Overview

• Provide administrative support to the biology department in a dynamic academic environment.
• Serve as receptionist, managing phone calls, student inquiries, and visitor assistance.
• Handle mail sorting, package logging, and distribution to ensure efficient operations.
• Assist with procurement for teaching labs and maintain inventory records.
• Support faculty with Scantron usage and maintain office equipment functionality.
• Coordinate refreshments and cleanup for weekly colloquium events.
• Perform special projects and tasks as assigned by department leadership.
• Ensure confidentiality and discretion in handling sensitive materials.

Key Responsibilities & Duties

• Open and close the office daily, ensuring security protocols are followed.
• Manage incoming and outgoing communications, including phone calls and mail.
• Place orders for lab supplies and assist with check requests and invoices.
• Maintain stockroom and office supplies inventory, organizing and placing orders as needed.
• Set up and clean up refreshments for weekly colloquium events.
• Provide support for faculty and instructional staff with administrative tasks.
• Ensure proper functioning of office equipment and coordinate repairs if necessary.
• Collaborate with department administrator and chair on special projects.

Job Requirements

• High School diploma required; Bachelor of Arts preferred.
• Minimum of 2 years of administrative experience; 3 years preferred.
• Proficiency in general computer applications, including documents and spreadsheets.
• Strong interpersonal and communication skills to interact effectively with diverse groups.
• Ability to handle confidential and sensitive materials with discretion.
• Organizational skills to manage inventory and coordinate events.
• Flexibility to work overtime for event support as needed.
• Experience in academic or similar environments is a plus.