Billing Associate

Overview

• Prepare, submit, and track high-volume client invoices for diverse clients, including major financial institutions, ensuring compliance and accuracy.
• Collaborate with attorneys and internal teams to resolve billing questions and maintain client satisfaction.
• Manage e-billing profiles and platforms, ensuring timely invoice acceptance and addressing rejections.
• Perform accounts receivable reconciliations and follow up on outstanding invoices and discrepancies.
• Support check processing and payment tracking as part of the billing cycle.
• Allocate time effectively between billing cycles and reconciliation activities to meet deadlines.
• Work in a hybrid environment, balancing on-site and remote responsibilities.
• Opportunity to develop skills in a fast-paced, deadline-driven professional setting.

Key Responsibilities & Duties

• Draft, review, and process invoices for hundreds of clients, ensuring accuracy and compliance.
• Submit invoices through electronic billing platforms and resolve rejections promptly.
• Maintain e-billing profiles essential to firmwide billing operations.
• Perform reconciliations and follow up on outstanding accounts receivable.
• Communicate with attorneys to address billing inquiries and ensure compliance with guidelines.
• Support payment tracking and check processing tasks as required.
• Collaborate with a billing team supporting a large group of attorneys.
• Balance billing cycles and follow-up activities to optimize efficiency.

Job Requirements

• Bachelor’s degree preferred but not mandatory; recent graduates with internship experience considered.
• 1+ years of billing or accounts receivable experience preferred; entry-level candidates encouraged to apply.
• Experience with e-billing platforms such as CounselLink, TyMetrix, Serengeti, or similar systems highly desirable.
• Strong organizational skills to manage high volumes and multiple deadlines effectively.
• Detail-oriented and proactive, comfortable in a fast-paced environment.
• Excellent communication skills and a service-oriented mindset.
• Ability to work in a hybrid environment, balancing remote and on-site tasks.
• Motivated candidates with transferable billing experience from professional services or media/advertising environments welcomed.