Office Administrator

Overview

• Provide administrative support to ensure smooth daily operations in a dynamic office environment.
• Assist with scheduling, office management, and executive support tasks as needed.
• Opportunity to grow within the organization and take on increased responsibilities over time.
• Work in a fast-paced, collaborative environment supporting a growing team.
• Ensure the office is organized, stocked, and ready for daily operations.
• Coordinate team meals and maintain office supplies and snacks.
• Support visiting executives with coordination and office tools management.
• Handle vendor coordination and ensure basic office upkeep is maintained.

Key Responsibilities & Duties

• Manage daily office operations, including scheduling and resource allocation.
• Coordinate meals and maintain office organization and supplies.
• Provide backup executive assistant support for senior executives.
• Ensure smooth desk booking and office coordination tools management.
• Handle vendor coordination and oversee basic office maintenance tasks.
• Support visiting executives with logistics and office setup.
• Assist in fostering a collaborative and organized office environment.
• Contribute to the growth and efficiency of the team through proactive support.

Job Requirements

• Bachelor of Arts (BA) degree required.
• 1–3 years of experience in administrative, hospitality, or similar roles preferred.
• Highly organized, proactive, and dependable with strong communication skills.
• Familiarity with NYC restaurants and general navigation is advantageous.
• Positive attitude and willingness to take initiative and adapt to challenges.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Flexibility to work onsite Monday through Friday, 8:00 AM – 5:00 PM.
• Commitment to contributing to a collaborative and supportive team culture.