Executive Assistant

Overview

• Serve as a key Executive Assistant supporting C-suite executives in a dynamic and confidential environment.
• Manage complex professional and personal schedules, ensuring seamless coordination and prioritization.
• Act as a gatekeeper and extension of executives, anticipating needs and resolving issues proactively.
• Collaborate with the family office team to coordinate logistics and maintain operational efficiency.
• Maintain the highest level of confidentiality and discretion in all matters.
• Ensure executives are prepared for all meetings, briefings, and obligations with necessary materials.
• Provide personal assistance for household logistics and appointments as needed.
• Uphold professional standards and contribute to a collaborative workplace culture.

Key Responsibilities & Duties

• Proactively manage complex calendars, resolving scheduling conflicts and ensuring optimal time management.
• Coordinate board-level activities, including calendaring, material preparation, and follow-up on action items.
• Handle personal and household logistics, such as arranging transportation and managing appointments.
• Collaborate with the family office team on logistics and team-wide initiatives.
• Maintain absolute confidentiality and discretion in all professional and personal matters.
• Ensure consistent in-office presence while accommodating occasional evening or weekend tasks.
• Support executives in their professional and personal endeavors with a solutions-oriented approach.
• Prepare executives for daily obligations, providing necessary materials and briefings.

Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background.
• 8–10+ years of experience as an Executive Assistant supporting C-suite executives or high-net-worth individuals.
• Exceptional polish, warmth, and kindness paired with a resilient, positive attitude.
• Ability to maintain strict confidentiality and discretion in all matters.
• Proficiency in managing complex schedules and coordinating logistics effectively.
• Strong organizational skills and attention to detail.
• Flexibility to adapt to occasional evening or weekend tasks as required.
• Residence within accessible distance to the Manhattan office for consistent in-office presence.