Legal Secretary

Legal Secretary Overview

• The Legal Secretary role offers a dynamic opportunity to support legal professionals in a prestigious law firm environment.
• Collaborate with attorneys and staff to ensure efficient operations and client satisfaction.
• Utilize advanced Microsoft Office Suite skills to manage documents and correspondence effectively.
• Maintain and organize legal files, calendars, and schedules to support case management.
• Engage in direct communication with partners, clients, and leadership at all levels.
• Contribute to a collegial and respectful office environment while ensuring confidentiality and discretion.
• Opportunity to grow within a stable and reputable organization with over 150 years of history.
• Participate in professional development and skill enhancement initiatives.

Legal Secretary Key Responsibilities & Duties

• Provide advanced administrative support to attorneys, including document preparation, proofreading, and formatting.
• Manage calendars, schedule meetings, and coordinate travel arrangements for legal professionals.
• Maintain and organize legal files and records in compliance with firm policies.
• Liaise with various departments to ensure seamless operations and client service.
• Conduct research and route correspondence to support case preparation and client engagement.
• Process and monitor expense reports and billing activities accurately and efficiently.
• Assist with time entry and ensure timely submission of legal documentation.
• Support visiting lawyers and clients with administrative needs.

Legal Secretary Job Requirements

• High school diploma or GED required; Bachelor’s degree preferred.
• 2-10+ years of experience in legal or professional services environments.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with legal terminology, document formatting, and court procedures.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Excellent communication and interpersonal skills to build relationships and ensure collaboration.
• Typing proficiency of 60-70 words per minute preferred.