Legal Administrative Assistant Floater

Legal Administrative Assistant Floater Overview

• Serve as a Legal Administrative Assistant Floater, providing versatile support across various practice groups in a dynamic legal environment.
• Act as a key point of contact for clients, visitors, and staff, ensuring professional and courteous interactions.
• Deliver high-quality administrative assistance, adapting to diverse tasks and priorities effectively.
• Contribute to operational efficiency and client satisfaction through proactive support and collaboration.
• Assist attorneys with document preparation, filing, scheduling, and other critical administrative tasks.
• Engage in e-filing and court filing processes, ensuring accuracy and compliance with legal standards.
• Support time entry, expense reporting, and billing processes to maintain organizational effectiveness.
• Join a reputable organization with a forward-thinking leadership team and a commitment to work-life balance.

Legal Administrative Assistant Floater Key Responsibilities & Duties

• Professionally greet and assist clients, visitors, and guests, ensuring a welcoming environment.
• Efficiently answer, screen, and direct incoming telephone calls to appropriate parties.
• Manage conference room scheduling and provide logistical support for meetings.
• Prepare, revise, and proofread legal documents and correspondence with attention to detail.
• Assist with document management tasks, including scanning, filing, and organization.
• Support attorneys during peak workload periods and absences, ensuring continuity of operations.
• Monitor deadlines and assist with scheduling, follow-up activities, and task prioritization.
• Prepare engagement letters, conflict checks, and administrative forms as required.

Legal Administrative Assistant Floater Job Requirements

• Minimum of 3 years of administrative or secretarial support experience, preferably in a legal setting.
• Proficiency in Microsoft Office Suite, particularly Microsoft Word and Excel.
• Knowledge of legal procedures, terminology, and court rules is essential.
• Experience with e-filing in state and federal courts is highly desirable.
• High school diploma required; associate’s degree or higher preferred.
• Strong verbal and written communication skills, with attention to detail and accuracy.
• Ability to adapt to changing priorities and work effectively in a fast-paced environment.
• Experience with document management software is advantageous.