Workplace Coordinator

Workplace Coordinator Overview

• The Workplace Coordinator role offers a dynamic opportunity to support office operations in a growing organization.
• This temporary position is for six months, with potential for extension based on performance.
• Work onsite five days a week, maintaining workplace standards and operational excellence.
• Collaborate with teams to ensure seamless functionality of office spaces and facilities.
• Engage in preventive maintenance schedules and coordinate repairs with vendors.
• Support workplace events, meetings, and employee engagement activities.
• Contribute to inventory management and supply replenishment to maintain operational readiness.
• Join a team that values responsiveness, resourcefulness, and proactive problem-solving.
• Be part of a company that has a history of converting temporary roles into permanent positions.

Workplace Coordinator Key Responsibilities & Duties

• Conduct daily walkthroughs to ensure workplace standards are upheld across all office floors.
• Inspect and maintain conference rooms, kitchens, wellness rooms, and common areas.
• Perform routine inspections of lighting, plumbing, HVAC, and electrical systems.
• Coordinate repairs and preventive maintenance schedules with vendors and contractors.
• Monitor janitorial services and ensure cleanliness throughout the office.
• Conduct inventory audits and replenish supplies to prevent shortages.
• Assist with meeting and event setups, including furniture arrangements and catering coordination.
• Maintain operational documentation, including SOPs, maintenance logs, and vendor records.
• Support workplace-related requests and ensure timely resolutions.

Workplace Coordinator Job Requirements

• Bachelor of Arts (BA) degree required, with entry-level experience preferred.
• Minimum of 2 years of experience in corporate or hospitality settings.
• Strong communication and interpersonal skills, with acute attention to detail.
• Ability to be responsive, resourceful, and work effectively across teams.
• Self-motivated and thorough, with a proactive approach to anticipating needs.
• Comfortable moving small to medium-sized items, up to 30 lbs.
• Flexible to work occasional late hours as required.
• Experience with inventory management and preventive maintenance coordination preferred.
• Proven ability to maintain organized records and operational documentation.