Accounting Administrator

Accounting Administrator Overview

• The Accounting Administrator role offers an exciting opportunity to contribute to the financial operations of the client.
• Ensure accurate entry and review of vendor invoices and bills within accounting systems.
• Maintain both electronic and physical filing systems for organized record-keeping.
• Assist with administrative projects and provide office support as required.
• Prepare detailed reports, spreadsheets, and documents using Microsoft Office tools.
• Communicate effectively with vendors and team members regarding invoices and documentation.
• Support document management and record retention processes for compliance.
• Provide general administrative support to accounting and operations teams.
• Contribute to the success of the organization by performing additional assigned duties.

Accounting Administrator Key Responsibilities & Duties

• Accurately enter vendor invoices and bills into accounting systems.
• Review invoices for completeness and ensure supporting documentation is organized.
• Maintain electronic and physical filing systems for easy access and retrieval.
• Perform data entry tasks ensuring accuracy and timeliness of information.
• Prepare reports and spreadsheets using Microsoft Excel and other tools.
• Communicate with vendors and internal teams to resolve invoice-related queries.
• Assist with document management and ensure compliance with retention policies.
• Provide administrative support to accounting and operations teams as needed.
• Handle additional tasks and responsibilities assigned by supervisors.

Accounting Administrator Job Requirements

• High school diploma or equivalent required; Associate's degree in Business or Accounting preferred.
• 1-3 years of experience in administrative, accounting, or data entry roles preferred.
• Proficiency in Microsoft Office applications, especially Excel and Outlook.
• Strong attention to detail and excellent organizational skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Effective written and verbal communication skills for vendor and team interactions.
• Experience in the construction industry is a plus but not mandatory.
• Commitment to maintaining accurate and up-to-date records.
• Willingness to adapt and take on additional responsibilities as needed.