Project Administrator

Project Administrator Overview

• The Project Administrator role blends project management with administrative duties in a dynamic, family-oriented environment.
• Support finance, sales, operations, and administration functions, gaining exposure to all facets of the organization.
• Assist sales processes by requesting fabric samples and checking availability to streamline operations.
• Create work orders, ensure package quality, and manage inventory for operational efficiency.
• Handle office supplies, prepare labels for packages, and maintain organized office spaces.
• Greet clients and visitors, ensuring a welcoming and professional environment.
• Answer phones and provide excellent customer service, fostering positive client relationships.
• Opportunity to learn and grow within a company with over 105 years of industry expertise.

Project Administrator Key Responsibilities & Duties

• Manage project timelines and administrative tasks to ensure seamless operations.
• Coordinate communications via email and phone, maintaining professional correspondence.
• Assist sales representatives during the sales process, ensuring smooth transaction flow.
• Create and manage work orders, ensuring accuracy and timely delivery.
• Organize office supplies and maintain common areas for optimal functionality.
• Prepare outgoing packages and ensure proper labeling for efficient dispatch.
• Greet and assist visitors, providing a professional and welcoming experience.
• Utilize QuickBooks for financial tasks, ensuring accurate record-keeping and reporting.

Project Administrator Job Requirements

• Bachelor of Arts (BA) degree required, with a focus on relevant fields preferred.
• Minimum of 5 years of experience in administrative roles; 7 years preferred.
• Proficiency in Microsoft Office Suite; QuickBooks experience is a plus.
• Strong organizational and multitasking skills to manage diverse responsibilities effectively.
• Detail-oriented with excellent follow-up abilities to ensure task completion.
• Ability to work independently and collaboratively within a team environment.
• Customer-focused attitude with an upbeat and professional demeanor.
• Comfortable with on-site work and public transportation accessibility.