Program Specialist

Program Specialist Overview

• The Program Specialist plays a vital role in supporting research initiatives and education programs within the organization.
• Collaborates with the research team to manage grants, workshops, and symposia effectively.
• Assists in administrative tasks, ensuring smooth operations and compliance with organizational standards.
• Supports governance committees, working groups, and council meetings with scheduling, documentation, and follow-ups.
• Contributes to marketing efforts by promoting research education and grant programs across various platforms.
• Maintains historical databases and prepares reports, presentations, and promotional materials as needed.
• Interacts with external stakeholders, including researchers and healthcare providers, to advance research activities.
• Provides logistical support for annual meetings and special events, ensuring successful execution.
• Works in a hybrid setting, combining remote and on-site work for optimal flexibility.

Program Specialist Key Responsibilities & Duties

• Assist in the administration of research grants, including compliance reviews and payment processing.
• Support professional development workshops and scientific symposia with planning and execution tasks.
• Coordinate meetings for committees and working groups, including scheduling and documentation.
• Develop and execute marketing strategies for research education and grant programs.
• Maintain databases of research programs, speakers, reviewers, and participants.
• Prepare stewardship reports for sponsors of research awards and programs.
• Provide logistical support for annual meetings and special events, ensuring seamless operations.
• Assist in the development and maintenance of standard operating procedures (SOPs).
• Support financial management tasks related to research programs.

Program Specialist Job Requirements

• Bachelor’s degree in a related field, preferably health sciences, is required.
• Minimum of 2 years of experience in office administration or related roles.
• Advanced proficiency in Microsoft Office Suite and virtual meeting platforms.
• Strong organizational skills and ability to multitask effectively in a fast-paced environment.
• Excellent verbal and written communication skills for interacting with diverse stakeholders.
• Experience in online survey programming tools, such as Survey Monkey, is preferred.
• Willingness to attend evening conference calls and work weekends for special events.
• Ability to prioritize competing demands and projects effectively.
• Minimal travel requirements, offering a balanced work-life arrangement.