Legal Administrator

Legal Administrator Overview

• The Legal Administrator provides critical administrative support to the Legal Department, ensuring smooth operations and effective communication.
• Collaborate with the Chief Legal Officer and legal team to manage sensitive legal matters with confidentiality and professionalism.
• Support a dynamic environment handling labor, intellectual property, contracts, compliance, and governance issues.
• Engage in strategic initiatives, anticipating departmental needs and aligning priorities with organizational goals.
• Enjoy a hybrid work arrangement with access to wellness programs and professional development opportunities.
• Benefit from comprehensive healthcare, generous PTO, and additional perks such as meal stipends and on-site classes.
• Contribute to a mission-driven organization with a collaborative and inclusive culture.
• Leverage your expertise in legal administration to make a meaningful impact.

Legal Administrator Key Responsibilities & Duties

• Manage calendars for legal team members, ensuring alignment with priorities and executive focus areas.
• Handle departmental invoices, expense reports, and reconciliation tasks with accuracy and timeliness.
• Conduct searches and manage electronic and paper files, adhering to retention policies and legal requirements.
• Coordinate communication and act as a gateway to the legal department, fostering effective collaboration.
• Prepare legal documents and memos, ensuring compliance with organizational standards.
• Support the Legal Operations Manager in implementing operational improvements and strategic initiatives.
• Maintain confidentiality and discretion in all aspects of legal and institutional matters.
• Assist with onboarding and training new team members on department procedures and systems.

Legal Administrator Job Requirements

• Bachelor's degree required, preferably in a related field.
• Minimum of 5 years of experience in legal administration within law firms or corporate legal departments.
• Proficiency in MS Office 365, Adobe PDF, and document management systems like SharePoint and OneDrive.
• Licensed Notary or willingness to obtain certification if transitioning to permanent role.
• Strong organizational skills and ability to manage multiple priorities effectively.
• Excellent verbal, written, and interpersonal communication skills.
• Experience working with diverse groups and fostering inclusive collaboration.
• Ability to adapt to shifting priorities and anticipate departmental needs proactively.