Administrative Assistant

Overview

• Provide comprehensive administrative support in a hybrid role, ensuring smooth daily operations and effective communication management.
• Coordinate events and activities, including occasional Saturday support, to ensure seamless execution and organization.
• Manage schedules, appointments, and itineraries for leadership, optimizing time and operational efficiency.
• Act as a liaison, handling communications and interactions with professionalism and discretion.
• Maintain confidentiality while managing sensitive information and organizational data.
• Utilize administrative tools and software to perform clerical tasks and streamline office operations.
• Collaborate with team members to align administrative efforts with organizational goals and objectives.
• Adapt to a hybrid work environment, balancing on-site and remote responsibilities effectively.

Key Responsibilities & Duties

• Manage leadership calendars, scheduling appointments, and coordinating daily itineraries efficiently.
• Assist in planning, organizing, and executing events, ensuring all logistical aspects are addressed.
• Handle incoming communications, including emails and phone calls, providing timely and accurate responses.
• Perform clerical tasks such as document preparation, filing, and data entry using administrative software.
• Maintain strict confidentiality while managing sensitive information related to leadership and operations.
• Support leadership during events and meetings, ensuring all necessary materials and arrangements are prepared.
• Collaborate with staff to ensure smooth communication and coordination of activities.
• Adapt to a hybrid work environment, balancing on-site and remote responsibilities effectively.

Job Requirements

• High School Diploma or GED required; additional certifications in administration are advantageous.
• Minimum of 2 years of administrative experience; 4 years preferred for optimal proficiency.
• Proficiency in Microsoft Outlook and other administrative software tools.
• Strong organizational skills with the ability to manage multiple tasks independently.
• Excellent communication skills, both written and verbal, to interact professionally with stakeholders.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Flexibility to work on-site Tuesday–Thursday and remotely one day per week.
• Availability to support occasional Saturday events as required.