Administrative Assistant

Administrative Assistant Overview

• The Administrative Assistant will provide dedicated support to the Project Finance and Development team.
• Collaborate closely with the Project Finance Practice Coordinator to streamline workflows and enhance operational efficiency.
• Prepare and format professional PowerPoint presentations and Excel trackers with high accuracy and polish.
• Maintain positive relationships with attorneys and clients through exceptional service and responsiveness.
• Provide high-level administrative support, including travel coordination, expense reporting, and time entry management.
• Develop a comprehensive understanding of department-specific processes and workflows to anticipate administrative needs.
• Demonstrate advanced proficiency in Microsoft Office Suite and Adobe Acrobat Professional.
• Contribute to special projects and other administrative duties as assigned.

Administrative Assistant Key Responsibilities & Duties

• Support the Project Finance and Development team by managing daily administrative tasks and workflows.
• Collaborate with the Practice Coordinator to focus on strategic and operational priorities.
• Prepare and format PowerPoint presentations and Excel trackers with precision and professionalism.
• Build and maintain positive working relationships with team members and clients.
• Coordinate travel arrangements, manage time entries, and process detailed expense reports.
• Anticipate and respond to administrative needs within the department effectively.
• Ensure seamless collaboration with attorneys, administrative colleagues, and the Coordinator.
• Maintain a proactive and solutions-oriented approach in a fast-paced environment.

Administrative Assistant Job Requirements

• Bachelor's degree preferred, with strong academic credentials.
• Minimum of 2 years of administrative experience, preferably within professional services.
• Advanced proficiency in Microsoft Office Suite and Adobe Acrobat Professional.
• Exceptional organizational and time-management skills with attention to detail.
• Ability to maintain professionalism and responsiveness in all interactions.
• Strong judgment, initiative, and resourcefulness in managing competing demands.
• Proactive and energetic team player with a solutions-oriented mindset.
• Experience in creating and formatting professional documents and trackers.